Every official, board, commission, or other body connected with the city government, and every citizen, individual, corporation, committee, or civic group having any report, communication, or other matter to be presented at a council meeting, shall notify the city clerk of that fact, in writing, at least seven days preceding the day of such meeting. Matters deemed by the council to be of a special or emergency nature shall be excepted from the provisions of this section. (2002 Code § 2-1.3).